Job Description

Job Description

**W2 Contract**Englewood Cliffs, NJ**ONSITE**$35-40/hr**

Top Skills

• Organized
• Understands prioritization
• Bilingual (English/Korean)
• Detail-Oriented

Our client is looking for a Korean English Bilingual Executive Assistant to act as an information and communication manager for an Executive by providing high-level administrative support. The ability to prioritize while maintaining excellent organization and attention to detail is vital to

completing the necessary responsibilities for the position.

Responsibilities

• Coordination of schedules, office set up, maintaining office equipment, space planning, etc.
• Develop and maintain excellent working relationships with within and outside the company.
• Assist in events planning, including scheduling, catering, set up and break down.
• Place inventory requests for devices as needed & assist in ordering and tracking equipment
• Assists various tracking spreadsheets, databases, and/or other office software records for the unit (Executives' weekly schedule, organization charts, wins reports, and presentations)
• Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Review & approve invoices, reports, memos, letters, financial statements, and other documents.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Prepare agendas and make arrangements for committee, travel, board and other meetings.
• Submission of travel and other expense sheets for the supported leaders as well other administrative submissions needed like IT requests
• Manage an extremely active calendar of appointments; ensure that the executives stay on track during their day; prioritize meeting requests/handle conflicts or scheduling changes proactively
• Triage and do basic troubleshooting for hardware. Software and phone issues.
• Office supply management, and other general office management functions
• Develop and maintain cross-divisional relationships with other admin assistants

Qualifications:

• 2 year degree or equivalent work experience
• 8-10 year’s experience required.
• Experience working with executives mandatory
• Microsoft Office skills required (PowerPoint, Excel, Word etc.)
• Bilingual (English/Korean) in reading, writing and speaking
• Coordination of schedules, office set up, maintaining office equipment, space planning, etc.
• Develop and maintain excellent working relationships with all appropriate levels within and outside the company.
• Plan, organize, and prioritize multiple assignments and projects
• Demonstrated competency in both oral and written modes for internal and external personnel at all levels.
• Work independently and in a team environment in order to achieve personal and team goals and complete assignments within established time frames.
• Ability to work across divisions and business areas to find solutions to problems

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